All Files are in PDF Format

Please read and print the Tutorials (PDF) if you have any questions.

FEEL FREE TO CALL OR EMAIL JIM SHOVAK ANYTIME IF YOU HAVE QUESTIONS OR NEED HELP: 516-238-6193 OR USE THE CONTACT US PAGE TO EMAIL HIM.

Step 1: Figuring out the Tournament Format:

You should click on this link: Step 1 Detailed Tutorial (PDF) -- before proceeding

a) How many days do you have for the Tournament?
b) How many tables are you using?
c) Will each day be an 8-hour day or a 12-hour day?
d) What is the average time alotted for each match?

Once you have the answers to these questions, we can figure out the Tournament Format.

Click on the appropriate file:

Average time for each match will be 1 Hour
Average time for each match will be 1 Hour 15 minutes
Average time for each match will be 1 Hour 30 minutes

These files will give you the number of the MAXIMUM number of matches that you can have for your Tournament.

 

Now that you know the MAXIMUM number of matches that you can have, let's find a good format for your Tournament.

Click this file: Formats based on Maximum Number of Matches

Find the maximum number of matches on the left side of the file, and the formats that you can use to the right of that number. You may use any format listed for your maximum number of matches or any lesser number. "Top 1 to Finals" means that the top player from each group (flight) advances to the finals. "Top 2 to Finals" means that the top 2 players from each group (flight) advances to the finals.

If you wish to figure out the format based on the number of players that you have, then click this file: Formats based on Number of Players

Find the number of players on the left side of the file. You can use any of the listed formats for the number of players you have decided on as long as the maximum number of matches (extreme right column of file) is equal to or less than the maximum number of matches you can have.

 

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Step 2: Creating a Schedule of Games to be Played:

You should click on this link: Step 2 Detailed Tutorial (PDF) -- before proceeding

Now that we know which format we wish to use, we need to find out all the matches that need to be played. For example, if we need "3 Flights of 7 Players: Top 2 to Finals", then we need 3 lists of the matches to be played for "Flights of 7 Players". We also need 1 list of matches to be played for a "Flight of 6 Players" for the Finals (Top 2 from each of the 3 Flights).

I will be sending you to a different page on the website. Just click the "back" button on your browser when finished to come back to this page.

Figure out the lists that you need to print, then click the following link and open/print the appropriate files: Master Files of all Games to be Played

 

All of the files show the games to be played for "Flight A". Simply substitute "B" or "C" as needed. Also, IGNORE the part that says "nameA1 vs. nameA7". That is a preset formula that only works with Microsoft Excel.

Now that you have all your lists of matches to be played, you need to fit them into a schedule. You can use one of our blank schedules. Just print the schedule for the number of tables that you are using.

Note: The schedules for 1 table and 2 tables show 3 days worth of matches. All the rest of the files only have one day of scheduling. The match times are already set up for 1 hour matches. Feel free to change those times as needed. Click the "back" button on your browser when finished to come back to this page.

Blank Schedules

 

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Step 3: Tournament Charts:

You should click on this link: Step 3 Detailed Tutorial (PDF) -- before proceeding

The Tournament Charts are Round Robin Spreadsheets. They are the main features at Tournaments where players and spectators look to see how all the players are performing. Just as you printed up the lists of all the games to be played for each group (flight), you need to print a chart (spreadsheet) for each flight including the finals. In our previous example, we had 3 flights of 7 players for the preliminaries and 1 flight of 6 players for the finals. With that example, you would need to print 3 charts for "7-Player Round Robin" and 1 chart for "6-Player Round Robin".

Click the "back" button on your browser when finished to come back to this page. Figure out the charts that you need to print, then click the following link and open/print the appropriate files:

Round Robin Spreadsheets

 

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Your Responsibilities for the USBA: (PDF)

-List of Members who are Current on their Dues
-Membership Application
-USBA Tournament Summary Form

-Score Sheets (using score keepers)
-Preliminary Score Sheets (no score keepers)

-USBA Membership Advertisement

-Billiard Tax Packet-tax information for players if you are reporting income
-Billiard Tax Packet-Spanish version

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Other Helpful Subjects:

Prize Money

Flyers for your room (PDF)
Flyers for your room (Word)
Flyers for your room (Text)

Forfeits
Player's Meeting
Score Sheets for the Preliminaries
Score Sheets (using a score keeper)
Clipboards, Pens, Trophies, Raffles